What documents are required for customs clearance in Kenya?
Clearance moves fastest when the paperwork is complete and consistent before the cargo arrives. Here is what importers are typically asked for, and what to check first.
The core documents
Most imports are cleared against a commercial invoice, a packing list and the transport document: a bill of lading for sea freight or an airway bill for air freight. Your clearing agent prepares the customs entry from these, so descriptions, quantities, values and consignee details must match across all three.
Import Declaration Form (IDF)
Imports into Kenya generally require an Import Declaration Form (IDF), lodged through the government electronic single window. Where it is required, it should be lodged before shipment and must agree with the invoice. Mismatches are a common reason for queries at release.
Certificates and permits
Depending on the goods, you may also need a certificate of conformity, a certificate of origin, or permits from the relevant regulator, for example for food, chemicals, pharmaceuticals or used equipment. We confirm what applies to your product before it ships.
Duty and tax position
Duty and tax are worked out from the classification, origin and value declared. Checking the tariff classification and your duty position up front avoids surprises at release.
How we help
We check the invoice, packing list, IDF, certificates and duty position before cargo is delayed, then follow up release with the port, customs, carrier and consignee desks. Send us your documents and we will tell you what is missing.
